The idea behind role based access control, or RBAC for short, is to assign system privileges based on what job you have within an organization. Before doing this, your team must analyze their needs to figure out which roles fall under common responsibilities and should therefore share some sort of similar responsibility like having authority over others; these will then lead them to be given appropriate levels only accordingly!
While there are many reasons why RBAC isn’t used more frequently, one major reason is that for small to medium-sized enterprises, it can be easier just to do this on an Adhoc basis as employees come onboard. However, the challenge becomes unsustainable when you need to continue adding new systems into your environment without too much upfront planning.
With the proper implementation of RBAC, your organization will have an easy and systematic way to manage user access rights. This makes it possible for you or any other auditor to look at auditing these accounts in depth without having trouble correcting issues identified while audit season lasts!
Here are five implementation steps of RBAC:
Inventory your systems:
The first step in securing your business’s data is understanding what resources you have for controlling access. This includes any email system, customer database or contact management systems, and major folders on a file server containing sensitive information. Securing files containing personal info such as Social Security numbers (or other extremely valuable documents) will often limit who has permission.
Analyze your workforce and create roles:
Grouping your workforce members into roles with common access needs is important. However, you should avoid the temptation to have too many definitions, as this will only confuse people and make it difficult for you to manage them all at once! Instead, keep things simple by developing stratified levels of responsibility within these groups so they can be more easily managed without overloading any one position or slotting everything on someone’s shoulders that doesn’t quite fit what they need.
Assign people to roles:
Once you have determined the list of roles and their respective permissions, figure out which role each employee belongs in. Set their access accordingly!
Never make one-off changes:
Whatever you do, don’t make one-off changes for employees with unusual needs. Suppose this starts happening in your organization because of certain individuals’ requests. In that case, it will only be a matter of long until the roles and responsibilities within each department start getting outpaced by new additions that need clarification on who does what–which could lead right back into an endless cycle!
It’s important to review the access levels for each role periodically. If you find that a particular employee has unnecessary privileges, adjust their rights to prevent them from exploiting any vulnerabilities or causing problems within your company, including financial ones!